The solution will be integrated into the customer's ERP system. In this process, mapping systems are used to convert data from the ERP system into the electronic format required by the respective authority (e.g., XRechnung, ZUGFeRD, XML, UBL, SAF-T).
A unique integrated and scalable solution makes it possible to manage a large number of e-invoicing projects in the B2B and B2G sector. All the important document standards public or private business partner might expect are supported, as are all important communication channels (e.g., WebService, PEPPOL, AS2, FTPS).
The EDICOM communication platform allows direct connection to the central office.
Federal Government Central Invoice Submission Portal [Zentrale Rechnungseingangsplattform des Bundes (ZRE)]. As an accredited PEPPOL access point, EDICOM establishes the connection through a web service via the PEPPOL network.
The European eIDAS Regulation (Regulation 910/2014) defines the legal framework for electronic identification mechanisms. As an eIDAS-certified trust service provider, EDICOM can provide electronic invoicing with trust mechanisms that guarantee authenticity and integrity throughout Europe.
The e-Invoicing Act puts EU Directive 2014/55/EU of 16 April 2014 into practice as national law. It creates the legal framework for receiving and processing electronic invoices by public contracting authorities.
Coordination and cooperation at the central and federal level in matters of information technology.
Responsible for coordinating the development and proper functioning of IT standards required to share data within the public administration.
As part of the project of electronic invoice exchange with the administration, the FMI has been tasked with monitoring the implementation of Directive 2014/55/EU.
In accordance with Directive 2014/55/EU on e-invoicing in public procurement, electronic invoices are to be issued in a structured electronic format that facilitates automatic data transmission. Routing ID is to be used to uniquely identify the particular administration or public institution to which the invoice is directed.
As soon as the invoice has been received via the Federal Government Central Invoice Submission Portal [Zentrale Rechnungseingangsplattform des Bundes (ZRE)], it will be forwarded to the respective recipient, which is made possible by the unique routing ID of each administrative authority.
The IT Planning Council [IT-Planungsrat] has recognised the XRechnung standard as the official format for electronic invoicing compliant with European Directives. This e-invoicing format complies with the European standard EN 16931 "Core Invoice User Specification" (CIUS) for electronic invoices.
ZUGFeRD has been promoting the use of e-invoicing in the B2B and B2G sector since 2014. This hybrid invoice format comprises a readable version in PDF-A/3 format and a structured XML file embedded in the pdf and allowing interpretation and integration into electronic systems. Although the e-invoice format is compatible with European standard EN 16931, it has not yet been implemented by the Federal Government Central Invoice Submission Portal [Zentrale Rechnungseingangsplattform des Bundes (ZRE)]. However, it is likely to be accepted in the future, since it is already widely used in the B2B sector.
A recognised certificate issued by a secure signature creation device for electronic data interchange (EDI).
Procedures must be put in place to ensure authentic data origin and integrity.
These involve in-house control procedures that can create a reliable audit trail between invoice and service.
The EDICOM e-invoice exchange platform provides a direct and secure communication channel with Germany's public administrative bodies. Our solution guarantees the creation, storage and transmission of electronic documents in accordance with German legislation (XRechnung, ZUGFeRD).
A centralised solution for a number of e-invoicing projects in the B2B and B2G sector in Europe.
The EDICOM Global E-Invoicing Platform for Electronic Invoice Exchange simplifies the process of transmitting and receiving electronic invoices in a multinational environment. Our e-invoicing solution is easily scalable and can be adapted to different standards and connection systems used by EU Member States and other authorities at the international level. In addition, the capacity of our structured data translation module and our VAN (Value Added Network) EDI enables us to create a legally valid solution for electronic invoice exchange with both public and private business partners.
The data is syntactically and semantically validated to ensure it conforms to the recipient's specifications.
After the data is validated, the digital signature, a time stamp or other certificates, for example, will be used to guarantee legal validity. With this, the document is ready for transmission.
The solution will be integrated into the customer's ERP system. In this process, mapping systems are used to convert the data from the ERP system into the electronic format required by the respective authority (e.g., XRechnung, ZUGFeRD, XML, UBL, SAF-T).
The EDICOM platform sends the document to the public contracting authority via the state's specific system. The transmission protocols required in each case are used for this purpose (e.g., WebService, AS2, HTTPS, FTP).
Business partners usually communicate through our Value-Added-Network (VAN).
PEPPOL stands for Pan-European Public Procurement On Line and comprises a range of standards for cross-border e-procurement procedures. In addition to the data format (e.g., XRechnung in Germany) PEPPOL also includes a communication network.
For example, invoices can be sent to public contracting authorities via this network. Access to PEPPOL is via a so-called PEPPOL Access Point.
Electronic invoices must be stored for a specific period of time. At the same time, the legal regulations often provide cryptographic security measures.
As an eIDAS-certified trust service provider, EDICOM's archiving module, called EDICOM LTA, complies with retention standards in all European countries.
The objective of Directive 2014/55/EU, which was published on 16 April 2014, is to set a European standard in electronic invoicing. It is intended to guarantee interoperability among individual Member States to facilitate public procurement and cross-border e-commerce. The European Committee for Standardisation (CEN) is responsible for the creation of this European standard.